Maths Partnership Limited Privacy Notice

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Maths Partnership Limited (MPL) is committed to protecting the privacy and security of your personal information.  This Privacy Notice describes how we collect and use personal information about you in accordance with data protection law.  MPL will only use your personal information to deliver the services you have requested from us, and to meet our legal responsibilities.  

Data protection law says that the personal information MPL hold about you must be:

  • Used lawfully, fairly and in a transparent way
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
  • Relevant to the purposes we have told you about and limited only to those purposes
  • Accurate and kept up to date
  • Kept only as long as necessary for the purposes we have told you about
  • Kept securely                                      

How do we collect information from you?

MPL obtain information about you when you engage us to deliver our services and/or when you use our website, for example, when you contact us about our services.  We may ask you for further information in order to deliver our services to you.

What type of information do we collect from you?

The personal information we collect from you will vary depending on which services you engage us to deliver.  The personal information we collect might include your name, address, telephone number, email address, your Unique Tax Reference (UTR) number, your National Insurance number, bank account details, and your IP address.

How is your information used?

In general terms, and depending on which services you engage us to deliver, as part of providing our agreed services we may use your information to:

  • Contact you by post, email or telephone
  • To verify your identity and use other information for us to carry out anti money laundering checks
  • Understand your needs and how they may be met
  • Maintain our records in accordance with applicable legal and regulatory obligations
  • Process financial transactions
  • Prevent and detect crime, fraud or corruption

How long do we keep your information?

We are required by legislation, other regulatory requirements and our insurers to retain your data where we have ceased to act for you.  The period of retention required varies with the applicable legislation but is typically six years.  To ensure compliance with all such requirements it is the policy of the firm to retain all data for a period of seven years from the end of the period concerned.  MPL may retain your information for longer periods as necessary for our legitimate interests in ensuring that MPL can properly bring or defend legal claims.  MPL may also need to share this information with our insurers or legal advisers.  How long we keep this information for will depend on the nature of the claim and how long we consider there to be a risk that we will need to defend or bring a claim.

Who has access to your information?

MPL will not sell or rent your information to third parties.

MPL will not share your information with third parties for marketing purposes.

Any staff with access to your information have a duty of confidentiality under the ethical standards that this firm is required to follow.

Third Party Service Providers working on our behalf

MPL may pass your information to our third party service providers for the purposes of completing tasks and providing services, such as storage of data.  However, when MPL use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.

How you can access and update your information

Keeping your information up to date and accurate is important to us.  We commit to regularly review and correct where necessary, the information that we hold about you.  If any of your information changes, please email or write to us, or call us using the ‘Contact Information’ below.

You have the right to ask for a copy of the information MPL holds about you.

Security precautions in place to protect the loss, misuse or alteration of your information

Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Once we receive your information, we make our best effort to ensure its security on our systems. 

Your data will usually be processed in our offices in the UK.  However, to allow us to operate efficient digital processes, MPL sometimes need to store information in servers.  These are located within the UK.  We take the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements.

Your Choices

MPL may occasionally contact you by, eg post, email or telephone with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further.   If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact Information’ below.

Your Rights

Access to your information:   You have the right to request a copy of the personal information about you that we hold.

Correcting your information:   MPL want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information:   You have the right to ask us to delete personal information about you where:

  • You consider that we no longer require the information for the purposes for which it was obtained
  • You have validly objected to our use of your personal information – see ‘Objecting to how we may use your information’ below
  • Our use of your personal information is contrary to law or our other legal obligations

Restricting how we may use your information:   In some cases, you may ask us to restrict how we use your personal information.  This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information.  The right might also apply where there is no longer a basis for using your personal information but you do not want us to delete the data.  Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Objecting to how we may use your information:   Where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.

Changes to our Privacy Notice

We keep this privacy notice under regular review.  Paper copies of the Privacy Notice may also be obtained from ‘Contact Information’.

This privacy notice was last updated on 24 August 2018.

Contact Information

Data Protection Officer, Maths Partnership Limited,

1 Brook Court, Blakeney Road, Beckenham, Kent, BR3 1HG

Tel: 0208 650 1111                   

Complaints

We seek to resolve directly all complaints about how we handle your personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office at:

Information Commissioner’s Office
Wycliffe House, Water Lane. Wilmslow, Cheshire, SK9 5AF

Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website: https://ico.org.uk/concerns